10 Tips That Will Improve Your Business Writing Skills
Small Business July 24, 2017 admin
Business writing is more important than you’d think these days. You need to be able to express yourself clearly, whether that’s in an email or over IM. Here’s 10 tips that will help you improve your business writing skills and get ahead.
1. Keep it short
No one has time to read lengthy emails. Keep your communications short and to the point. A good way of doing this is by putting your most important point in the first sentence.
2. Show, don’t tell
Reading a dry list of instructions or ideas can be incredibly dull, and readers will lose interest. Instead, try painting a picture with your words, and show readers what you want to get across to them.
3. Keep the right tone
Think of your communications in the same way you’d talk to a colleague or client over a lunch meeting. You’re keeping it casual and comfortable, but at the same time being professional.
4. Draft your messages
Yes, even your emails and instant messages. Write a draft, then leave it a while before coming back to them. You’ll find you can make improvements before sending it.
5. Always proofread
Business writing expert Yvonne Falcons at Academized says ‘You must always, always proofread before you send a communication. If you don’t, you could send writing that looks sloppy and unprofessional due to easily corrected mistakes.’
6. Keep it simple
Now’s not the time to flaunt your amazing vocabulary. Keep your words simple and your sentences short. This makes anything you have to say easier to understand.
7. Have an eye for detail
Before sending an email, make sure you’re sending it to the right person. You don’t want to send a message to ‘Mr’ Smith when you actually meant ‘Mrs’ Smith. Taking this time to check can avoid any easily avoidable offence.
8. Save templates
Sent a particularly good email? Save it. You can use it as a template when you need to send a similar email in the future. This means that you’ll save a lot of time and energy on your writing.
If you’re using Daylite, watch this video for creating Email and Letter Templates.
9. Make your writing relevant
Before you start writing, make sure what you have to say is relevant to your audience. Why should they read it? What are they going to get from it? You need to be sure that your message will be listened to, and not just sent straight to the ‘trash’ folder.
10. Don’t give too many choices
When writing, you need to convince your reader to get back in touch with you. However, don’t give them too many choices at the end. One or two should be enough. Any more, and you could confuse or overwhelm them.
Business writing tools
These tools will help you in improving your skills. Give them a try:
- Easy Word Count: This tool will give you a quick and accurate word count of your writing.
- Custom Essay Writing Service: The expert writers here can help you improve your grammar.
- Paper Fellows: This writing community can work with you on your writing, as well as providing many helpful writing guides.
- Assignment Help: This service will proofread your work for you when you need it.
- Cite It In: Use this tool to help you get the right citation for any source.
- Write My Paper: This service offers writing consulting, when you need some guidance.
Business writing is a skill that anyone can pick up, all it takes is some practice. Use these tips, and you’ll be able to communicate your ideas without the hassle, no matter how you use writing in the workplace.
About the Author: Mary Walton is a business writing coach, she helps people improve writing skills. Also, Mary is an editor at Accounting Assignment Help Australia. Also, she works as an assignment writer, as she loves helping students managing college life and writes useful educational guides. Mary started her educational blog Simple Grad not so long ago, read one of her latest posts – PaperCheap.co.uk Review.