The benefits of going paperless

Scaling / January 13, 2014 / Kristie

With technology advancing and a generation with a hunger for speed and convenience, it’s becoming more and more necessary for businesses to migrate to a paperless environment. While it’s true that some physical documents are mandatory in certain business, the goal to decrease paper and waste is becoming more important for companies. This is becoming more attainable with the help of apps like Daylite for managing your business and Billings Pro to manage your invoices. By having a paperless business, you’re able to limit the cost spent on printing, save time searching for things, and take a step towards improving the environment.


Basic printers today are becoming more and more affordable, but the cost of printing materials is still an added cost to your business. Eliminating or reducing expenses is just plain common sense. By having everything you need for your business including contact information, contracts, e-mail correspondence, invoices, and other documents in one application, you’re able to eliminate the need for printing. This saves you money. It also saves you a lot of space. I mean think about it… would you rather have a file cabinet or a massage chair in your office because your files are all electronically stored on your Mac? I think the answer is obvious.

In addition to saving money by being paperless, think of all the time you’ll save by not having to file away documents or spend time looking for them. And let’s be honest, we’re only human, we make mistakes like filing paperwork which adds to the time spent searching. In Daylite, you can find a copy of an e-mail, a form, or a document in seconds with the global search key. You just type in what you’re looking for and Daylite finds it for you. Everything is organized in one easy to find place. Our customer Jeff Rosengarden from erpDevelopers described this as “having a room full of papers and saying ‘Document ABC stand up!’ ” With Billings Pro, looking for an invoice or an estimate is just as easy and is much more time efficient than looking through files for outstanding invoices.


enviro-paperless-billingOn top of saving your business time and money and even making life less stressful for yourself, you can trust that by using Daylite and/or Billings Pro, you’re making a positive difference on the environment. One of our Daylite customers had this written below her signature, “Studies prove that trees live longer when you don’t chop them down. Please don’t print this e-mail unless you need to.” Now I don’t know the exact number of trees that are cut down each year that end up becoming printed e-mails, but I think it’s safe to say that the less paper you print, the more trees you’re saving.

So whether you’re trying to save a buck here or there, or just trying to make your assistant’s life easier by not having to archive stacks of paperwork, it’s clear that being paperless is better. Unless you really get a kick out of sifting through files beyond files of paperwork for a misplaced document, you will enjoy saving yourself time, money, and headaches by using Daylite and Billings Pro.

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